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How to Mail Merge using Word, Excel, & Outlook – Office 365

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Learn how to Mail Merge with Office 365, Office 2019, Office 2016, Office 2013, or Office 2010.

Mail Merge allows you to send customized envelopes, letters, and emails. Mail Merge leverages Microsoft Word, Excel, and Outlook.

Looking to Mail Merge with Attachments, Custom Subjects, CC / BCC others, or set the default email address? Check out this more advanced Mail Merge tutorial:

Don’t have Microsoft Office? Mail Merge for free using WPS Office:

Thinking about subscribing to Office 365? You get the Word, Excel, and PowerPoint desktop apps and up to 6 TB cloud storage. Check the latest pricing on Amazon: (as a disclaimer, purchasing through this link gives me a small commission to support videos on this channel — the price to you is the same).

Watch all of my videos on Microsoft Outlook:

As full disclosure, I work at Microsoft as a full-time employee.

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Comments 49

  1. Sharon Want says:
    1 tháng ago

    Perfect instruction!! Thanks a lot!

    Trả lời
  2. google google says:
    1 tháng ago

    This Is Marvellous!!! 😃 Thanks a Billion, Kevin🥇🙏👌.

    Trả lời
  3. ladyjane1166 says:
    1 tháng ago

    This was perfect! Thanks so much!!

    Trả lời
  4. Michael Farese says:
    1 tháng ago

    I'm so frustrated because even though I'm technically savvy, I constantly run into problems that are never explained on any tutorials I see. For me, after I select the Excel table, instead of the dialogue box just going away like it does in this video, another dialogue pops up. This time, it still says "Select Table" at the top, but the field is blank with nothing to select. Under that, there is a field labeled "Workbook" and it has four old workbooks from previous mail merges, but not the one I want. There is an options button, when clicked, it displays checkboxes for "table options". They include "Tables", "Views", "System Tables", and "Synonyms".

    That's it. I'm stuck here and cannot move forward at all. I am so frustrated because on the video it's so simple. I follow the instructions exactly, but Word does not work the same way as it does in this video. 🙁

    Trả lời
  5. Daphne McCabe says:
    1 tháng ago

    Precise, easy to follow tutorial. Thank you, Kevin!

    Trả lời
  6. Javone & Shabreda Haden says:
    1 tháng ago

    This video really helped. Thank you so much. I do have a question. The only part I am stuck on is when I go to finish and merge, the send to email and shaded out. I can't chose it. I am using Word on Mac. I have Microsoft Office installed.

    Trả lời
  7. Dhana Lakshmi says:
    1 tháng ago

    The "Insert Merge Fields" did not work, but it really was helpful!

    Trả lời
  8. Duncan Jackson says:
    1 tháng ago

    Thank you, Kevin. Really helpful.

    Trả lời
  9. Aamir Khan says:
    1 tháng ago

    One question. Is there a limit number of emails that can be sent at a time

    Trả lời
  10. Rodrigo Carnall says:
    1 tháng ago

    Hello! Thanks for the video!
    Is there a limit of merge mails send per day?

    Trả lời
  11. Kamil says:
    1 tháng ago

    How to use merge items in subject line
    and how to use different emails accounts for different messages.
    Thanks in advance

    Trả lời
  12. Jennifer Stoudt says:
    1 tháng ago

    Thank you so much, this was a life saver when I needed to send out 57 "personalized" emails about something for work!

    Trả lời
  13. Aritul says:
    1 tháng ago

    Thank you so much, Kevin. This was explained well and succintly.

    Trả lời
  14. Jenny Yeoh says:
    1 tháng ago

    Thank you for sharing. It's so useful! Much appreciated.

    Trả lời
  15. Sarah Cerbone says:
    1 tháng ago

    This is helpful. How do I send the mail merge from a different email account? My outlook has my work email but I also have access to do not reply email accounts that I want to use to send my mail merge. I’m sending over 2,000 emails from mail merge, so I can’t manipulate the “from” section on every single one.

    Trả lời
  16. Daryl Justin says:
    1 tháng ago

    Hi Kevin – Thank you for this easy step-by-step video. I was wondering if you can attach a document to an email merge?

    Trả lời
  17. Marlon Fuentes says:
    1 tháng ago

    Thanks for the video! Ive nearly got it! I am not seeing the messages in my outlook outbox. Is there a way to make sure outlook is connected to word? Thank you!

    Trả lời
  18. Amira Kang says:
    1 tháng ago

    Can you choose from which mailbox you want it to sent it from. I have several accounts in my 365.

    Trả lời
  19. Bill Leeds says:
    1 tháng ago

    How can you do this with a shared spreadsheet across a network

    Trả lời
  20. Priya Ganeshan says:
    1 tháng ago

    great, one dbt, is it possible to have different subject line

    Trả lời
  21. Linder Law says:
    1 tháng ago

    Thank you so much – you’re very good at teaching !

    Trả lời
  22. Tetsuo says:
    1 tháng ago

    Hello, after following the steps, when choosing to finish the merge and sending the emails – the process seems to occur however no emails are sent. Could it perhaps be to do with the settings of the email account?

    Trả lời
  23. CarolS says:
    1 tháng ago

    Thanks Kevin learning a lot from your videos. I need to send out the same email message , with the same attachment to 2000 people for my manager. No word document required, can I do this please, without a makos.

    Trả lời
  24. J La says:
    1 tháng ago

    Man I hope you might answer this – how did you get the separate links into the spreadsheet? like in your example the separate energy bills – I need to attach different pdf copies of a certificate to my spreadsheet for a mail merge and I burned hours today trying

    Trả lời
  25. Timothy Alvino Gunarso says:
    1 tháng ago

    how if we want to add some attachments for each recipient?

    Trả lời
  26. RichardiusA5. says:
    1 tháng ago

    Why when I try to pen the excel file, it opens a window saying that I have to open it as text from excel workbook. It did not happened before.

    Trả lời
  27. Jan Traaseth says:
    1 tháng ago

    Thanks for a great tutorial. Helps me facilitate tailored e-mails reports to my car sales staff!

    Trả lời
  28. Dharaneesh Dhupam says:
    1 tháng ago

    Can I do it gmail

    Trả lời
  29. Alpha Bravo says:
    1 tháng ago

    I discovered your channel a few weeks ago. You have taught me so much, and I've learned shortcuts and other interesting features I didn't know about before. Your teaching manner is easy to understand and follow, precise and informative. Keep up your good work.

    Trả lời
  30. Chris Kwilas says:
    1 tháng ago

    This was great, thank you very much! Very detailed short and sweet.

    Trả lời
  31. Arjun Pujari says:
    1 tháng ago

    Thank you for this. How do i mail merge when i have 2 ids on outlook? the id from which i would like to send emails is not my primary id. request urgent help/tutorial. thank you.

    Trả lời
  32. Daryle Macdonald says:
    1 tháng ago

    Can you add personalised attachments?

    Trả lời
  33. Ramir Lopez says:
    1 tháng ago

    A much helpful thing for me. Thank you.

    Trả lời
  34. Mommy's Nest says:
    1 tháng ago

    Thank you – we have updated to Office 365 since the last time I had to do a mail merge, this was helpful.

    Trả lời
  35. Funmi Fatuga says:
    1 tháng ago

    well done

    Trả lời
  36. Ayush Singh says:
    1 tháng ago

    Love the way you changed aspect ratio of your desktop for recording in 16:9

    Trả lời
  37. Ashly Graham says:
    1 tháng ago

    How do I add an attachment?

    Trả lời
  38. Marlon Daniels says:
    1 tháng ago

    I've watched this Vid a number of different times. Thank you for making it so easy. I think its because you can really feel the how much you enjoy what you do.

    Trả lời
  39. Suzy Canton says:
    1 tháng ago

    We just started using MS 365 this week and your video has been a lifesaver for this ancient worker. Thank you for creating these helpful content Kevin!

    Trả lời
  40. Jeremiah Walcott says:
    1 tháng ago

    Thank u It was very helpful

    Trả lời
  41. Saikat Das says:
    1 tháng ago

    Perfect video brother, thanks a lot. love from INDIA(⌐■_■)

    Trả lời
  42. Willis Gray says:
    1 tháng ago

    Is there a way to choose the email address you want to send the email? I use three different emails for different activities.

    Trả lời
  43. Gary Zeune says:
    1 tháng ago

    TERRIFIC can mail merge. BUT does anyone know how to tell if the reciever viewed, opened, or clicked a link in your email?

    Trả lời
  44. Jorge Oteo B. says:
    1 tháng ago

    Just sent an invitation for a webinar for 100 clients; the time invested looking at this video is well worth it– it defintely beats copying-and-pasting X 100!

    Trả lời
  45. Bimpe Aiyeola says:
    1 tháng ago

    wow! This video was so easy to follow. Thank you

    Trả lời
  46. Johnpaul Rojo says:
    1 tháng ago

    Scammer alert

    Trả lời
  47. sarahhtk says:
    1 tháng ago

    I've followed the instructions, but the "merge to email" option is greyed out when I click on options for "finish & merge". Any thoughts?

    Trả lời
  48. Michelle Finkbiner says:
    1 tháng ago

    This was very helpful, thank you!

    Trả lời
  49. Sarah Cachuela says:
    1 tháng ago

    Helpful! Thank you

    Trả lời

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